Board of Education By-Laws
Article 12

Meetings
References

1. Three Members of the Board of Education shall be in attendance at all meetings to constitute a quorum for the transaction of business.
   
   
2. All meetings of the Board of Education at which any public business is discussed or at which any formal action may be taken, except for periods when the Board is in executive session, shall be open to the public. Notice of each meeting is to be posted on the District’s website, at the District office, at each school, and at the Bailey, Pine and Shawnee Post Offices.
   
   
3. Conduct of Meetings:
   
   
   
   1. The president of the Board of Education shall preside at all Board meetings. Roberts Rules of Order shall be used as a guide for the conduct of meetings. In cases of interpretation, the decision of the President of the Board shall be final.
      
      
   2. Items may be reviewed and considered under discussion and/or information during one or more meetings prior to becoming action items to allow community, staff, and Board Member input.
      
      
   3. All voting at any meeting shall be by roll call. The names of the Members shall be called alphabetically, and each Member present shall orally vote "Aye" or "No" upon each question unless excused from voting by the Board for good cause.
      
      
   4. All motions will be considered lost unless they receive a second and an affirmative vote is given by the majority of the Members present.
      
      
   5. A consensus motion may be used for approval of routine action items such as personnel reports, payment of bills, policy review, and approval of contracts. An individual Board Member may request that an item be removed from the consensus motion for discussion and consideration.
      
   
   
   
   
4. Public comments are welcomed to help the Board in fulfilling its responsibilities. Because the Board desires to hear the viewpoints of citizens throughout the District and also needs to conduct its business in an orderly and efficient manner, specific times at regular meetings are scheduled for comments from members of the public. Comments are limited to three (3) minutes unless prior arrangements are made with the Board President. The Board President or the presiding chair of the meeting is responsible for recognizing speakers, for maintaining order, and for assuring adherence to time limits. The Board does not respond to comments during the meeting. In most cases, arrangements will be made to have an appropriate administrator or staff member follow-up individually at a later time, or, if appropriate, request a response from an administrator or staff member. Some comments will not result in a staff response. Issues initiated by public comment may be scheduled as a discussion item at a future meeting.
   
   
5. An audio recording shall be made of regular and special meetings at which votes are taken and recorded and shall make the recording available to the public as required by law. Recordings shall be maintained for at least 90 days. Minutes of any Board meeting at which the adoption of any policy or formal action occurs or could occur shall be taken and promptly recorded by the Secretary to the Board and reviewed by the Board Secretary. The minutes shall be approved by Board action and shall be signed by the Secretary of the Board of Education following their approval. The minutes shall be in the custody of the Secretary to the Board and shall be made available to the public at the District Office upon request during normal office hours. The approved (official) minutes constitute the written record of all proceedings of the Board. Therefore, the minutes shall include:
   
   
   
   1. The nature of the meeting, whether regular or special; time and place; Members present; approval of the minutes of the preceding meeting or meetings.
      
      
   2. A record of all actions taken by the Board; the motion, the name of the Member making the motion and seconding it; the record of the vote, with the vote of each Member recorded. Reports and documents related to a formal motion may be omitted if they are referred to by title and date.
      
      
   3. A record of all business that comes before the Board through reports of the Superintendent and others and through communications from staff and the public.
      
      
   4. The names of all persons who speak before the Board and the topic of their remarks.
      
      
   5. A record that an executive session was held, including the names of those present and the topic of discussion.
      
      
   6. The record of adjournment.